Case Study: GO! ‘The Schools of Tomorrow’
One of the significant educational players in Belgium is ‘GO! Onderwijs van de Vlaamse Gemeenschap’, which is run by the Flemish Community. Despite being financed by the state, it functions independently from the Flemish Ministry of Education. GO! encompasses 28 groups of schools, approximately 1,000 educational institutions representing 3,000 buildings, and roughly 300,000 students. This represents 15% to 20% of the total number of students in Flanders and Brussels, along with about 32.000 staff members.
The large “Schools of Tomorrow” project appointed 66 architect teams who aim to develop 200 new school buildings in the near future, with a focus on modern design, property management, space optimization, flexibility, and energy management. With its forward-thinking educational practices, Go! will definitely take the lead.
This vast project will be supported by the implementation of an integrated real estate & facility management software platform, called myMCS. Because next to the real estate aspects of the 200 new school buildings, data related to the existing 3,000 buildings will be carefully entered into the integrated myMCS software system and managed from a facility management perspective, covering the following scope:
- Space management: a clear inventory of GO’s sites and buildings is a real must for the facility managers. By carefully measuring and analysing square meter usage, GO’s use of space becomes immediately visible to the management team. All available space is arranged in a tree structure at different building levels, from the parking spaces, sports fields, halls, etc. to class rooms.
- In combination with myMCS Financials, space usage can be charged back and linked to contracts stored in myMCS Contract Management. This keeps GO! informed of the financial aspects since they also rent space to and from their business partners.
- With the myMCS Drawing add-on, included in myMCS Space, floor maps can be examined and edited. A team of “integral planners” (a group of architects hired for and dedicated to the project for several years) work simultaneously on the same drawings. Thanks to mapping schemes spaces are coloured according to the different reporting criteria.
- Maintenance: Preventive maintenance of buildings and equipment is an essential condition to ensure the smooth functioning of more than 3,000 school buildings. With myMCS Maintenance GO! obtains an advanced solution allowing them to automate the planning of preventive maintenance. Facility managers throughout the country create maintenance plans related to fire extinguishers, elevators, air conditioning, rooms, etc. Field items like maintenance frequency start date and other parameters are specified, generating the necessary work orders that are automatically sent to the technical staff.
- Energy management: GO! aims to analyse energy consumption and to optimize the intake by carefully reporting on the consumption history of the different sites. Facility management is an important part of energy management, because a huge proportion of the operating costs of schools are energy costs.
- Property management: as mentioned in the introduction, GO! also means to have their real estate assets examined (efficient lease contract monitoring, central management of all property data, etc.). The software delivers accurate and up-to-date information about the GO! organization’s properties by streamlining the management of real estate and lease out/in contracts. It enables chargeback of costs related to services, allowing GO! to make well-founded strategic decisions, to streamline processes and to gain insight into their property investments.
- Condition assessment on mobile devices: GO! will assess their buildings condition using the myMCS mobile platform, allowing the condition assessment to be organized centrally within the software and replicated onto the field worker’s mobile device (Apple iPads in case of GO!). The SAP Mobile Platform is the foundation of this mobile solution, allowing the employees to enter information on defects that occur in various functional areas of the school buildings using the NEN 2767 standard.
The construction project and the software implementation throughout the entire GO organization will be completed by 2016.