Integrated software for meetings and reservations

Seamless meeting management and reception services are essential to improve user experience and workplace performance, and to portray a positive brand image to visitors. By centrally managing the reservation of meeting rooms, equipment and services, large organizations can optimize resource usage in real time across the entire building portfolio.

The myMCS reservation management system ensures an optimal meeting and visitor experience

Running on a single database, myMCS Meetings & Reservations connects different modules and mobile apps. This easy-to-use meeting management software:

In addition, the meeting management software:

Optimize space and resource usage with myMCS meeting management software

myMCS integrated reservation and meeting management software provides workplace and facility managers insight into their organization’s space and resource usage. It supports the analysis of cost and performance, automates cost allocation and chargebacks, and helps you anticipate space requirements.

As an FM/workplace manager you will be able to:

  • Get a single view on the availability, cost and usage of all reservable spaces
  • Maximize space occupancy
  • Integrate with sensors to track real-time occupancy for visitor guidance, as well as trend analysis of actual space usage.

myMCS integrated reservations and meeting management software is a highly configurable best-practice solution, used by large organizations around the world to centrally manage reservations and reception services. myMCS Meetings & Reservations is part of an overarching software platform that covers the entire value chain of real estate, workplace and facilities management.

myMCS integrated reservation software supports you to provide an optimal meeting experience with efficient room occupancy and FM services

Enhanced user experience Booking made easy (web, mobile app, MS Outlook, meeting room display)
Improved visitor handling (easy badges and announcements, self check-in to reduce waiting, visibility on billboards, hospitality quality monitoring)
Occupancy and efficiency Monitor actual room usage; Optimize the meeting room mix
Cost allocation and chargeback; Efficient reception operations
Integration with occupancy sensors for accurate, real-time occupancy tracking
FM services for meeting Clear instructions for catering and cleaning; Efficient handling of changes and exceptions
Drive efficiency through sensor-based work triggers; Cost chargeback

 

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  • Book rooms, services, cars, etc. via Outlook, web, mobile, call
  • Graphical planning interface
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  • Reservation administration
  • Instructions for catering, cleaning and other services
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  • Self check-in
  • Print visitor badges
  • Announcements
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  • Billboard
  • Meeting room display:
    – Today’s meetings
    – Add/modify meetings
    – Start/end  meetings
    – Track usage

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  • Detection (sensors)
  • Trigger for FM interventions
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  • Cost allocation and chargeback
  • Link to ERP

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  • Occupancy
  • IoT
  • Big data
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  • KPI reporting
  • SLA monitoring
  • Data visualization
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  • Contracts
  • Permits
  • Compliance
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  • 3rd party data
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  • Integration with other systems
  • Reduce data entry
  • Improve data quality

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Book rooms, services, cars, etc. via Outlook, web, mobile, call
Graphical planning interface
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Reservation administration
Instructions for catering, cleaning and other services
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Self check-in
Print visitor badges
Announcements
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Meeting room display
Billboard
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Trigger for FM interventions
Detection (sensors)
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Cost allocation & chargeback
Link to ERP
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